The 12 Best Software for Property Managers in 2025 (Ranked & Reviewed)

Choosing the right software can make or break a property management business. The market is crowded with options, making it difficult to find a solution that fits your specific operational needs without feeling overwhelmed. This guide cuts through the noise to help you find the best software for property managers based on your portfolio size, type, and growth goals.

We've done the heavy lifting, analyzing dozens of platforms to bring you a curated list of the top contenders for 2025. Our detailed reviews go beyond basic feature lists to provide a clear, practical analysis of each tool. You will learn how each platform performs in real-world scenarios, from managing a handful of residential units to overseeing large-scale commercial or mixed-use properties.

Inside this guide, you will find:

• A side-by-side comparison of leading software like AppFolio, Buildium, and Yardi Breeze.
• Honest assessments of each platform's strengths and weaknesses.
• Specific use cases to help you match software to your business needs.
• Clear pricing breakdowns and implementation tips.

Each entry includes screenshots and direct links, allowing you to see the software in action and explore it further. We'll start by outlining the essential criteria for making a smart choice, then dive straight into our comprehensive reviews. Our goal is simple: to provide a straightforward resource that helps you streamline operations, automate tedious tasks, and ultimately, improve your profitability.

1. AgentPulse

AgentPulse stands out as a powerful marketing tool for property managers who need to create high-quality promotional videos without the typical cost, time, or complexity. Its core strength lies in its AI-powered engine that transforms static listing photos into dynamic, cinematic videos in just a few minutes. This platform is an exceptional choice for property managers aiming to elevate their marketing efforts, increase listing engagement, and fill vacancies faster.

Instead of requiring on-site video shoots or expensive editing software, AgentPulse analyzes your property photos, reconstructs the space in 3D, and automatically generates compelling camera movements. The results are polished, professional-grade videos optimized for social media, MLS, and ad campaigns. This makes it one of the best software for property managers focused on efficient, scalable, and visually impressive marketing.

Key Features & Benefits

• AI-Powered Video Creation: The 3D-aware engine automatically plans cinematic shots like pans, dollies, and reveals. This creates a sense of depth and movement that static photos cannot match, making your listings more engaging.
• Speed and Efficiency: A complete, ready-to-publish HD video is generated in approximately 2-5 minutes. This allows marketing teams to produce content for an entire portfolio of properties in a single afternoon.
• Multi-Format Optimization: Videos can be exported in portrait, square, or landscape formats, ensuring they look great on any platform, from Instagram Reels to YouTube and your company website.
• Built-in Music & Licensing: All plans include a library of royalty-free, commercially cleared music, eliminating concerns about copyright issues when running paid ad campaigns.
• Unlimited Edits: Paid plans allow for unlimited re-renders, giving you the flexibility to swap photos or regenerate camera paths until you are satisfied with the final video.

Pricing Structure

AgentPulse offers a flexible pricing model suitable for different operational scales:

• Free Tier: Ideal for testing the platform, offering watermarked 720p videos.
• Standard Plan ($49/month): Provides 40 image-to-video credits (enough for about 4 videos), watermark-free 1080p exports, and full marketing rights.
• Advanced Plan ($99/month): Includes 100 credits (for about 10 videos), priority support, and the option to purchase additional credits for high-volume needs.

Ideal Use Case

This software is perfectly suited for property management companies, leasing teams, and short-term rental hosts who need a consistent stream of high-quality marketing content. It's especially valuable for those who lack in-house video production teams or the budget for freelance videographers. For more insights into leveraging such tools, you can explore the top real estate marketing tools discussed by AgentPulse.

Visit AgentPulse

2. AppFolio Property Manager

AppFolio Property Manager is an enterprise-grade, all-in-one solution designed for professional managers overseeing residential, commercial, student housing, or community association portfolios. It positions itself as a premium platform, moving beyond basic rent collection to offer a deeply integrated system for accounting, leasing, maintenance, and communication. This makes it one of the best software for property managers who have outgrown simpler tools and require a unified, scalable system.

What makes AppFolio stand out is its commitment to automation and AI-powered features. For instance, its AI Leasing Assistant, "Lisa," can handle inquiries and book showings 24/7, freeing up valuable staff time. The platform’s comprehensive ecosystem of add-on services, from tenant screening to utility management and renters insurance, allows property managers to consolidate their tech stack within a single provider.

Key Details & Use Case

Best for: Mid-to-large-scale property management companies and institutional investors needing a comprehensive, scalable platform with robust automation and reporting.

• Pricing: Quote-based. Access requires scheduling a demo with their sales team. Onboarding fees and portfolio minimums apply, making it a significant investment.
• Unique Features: The platform offers advanced AI tools for leasing and maintenance, along with a Value+ ecosystem of integrated services that you can add to your core plan.
• Implementation: The onboarding process is more involved than with simpler tools. New users should budget time for data migration and team training to fully leverage the platform's capabilities.
• Pros: Deep functionality covers nearly every aspect of property management; frequent updates and feature rollouts; strong mobile app experience for managers and tenants.
• Cons: Not suitable for small landlords due to minimum fees and complexity; lack of transparent pricing can be a barrier.

Explore its features and book a required demo at www.appfolio.com.

3. Buildium

Buildium is a mature, well-rounded solution designed specifically for residential property managers handling small to mid-sized portfolios. It strikes a balance between comprehensive functionality and user-friendly accessibility, offering transparent pricing tiers and a free trial that allows users to test the platform before committing. This approach makes it one of the best software for property managers who need a robust system for core operations without the enterprise-level complexity or cost.

What makes Buildium a popular choice is its focus on essential workflows like accounting, leasing, maintenance, and communications. The platform provides all the necessary tools in one place, including tenant and owner portals, eSignatures, and tenant screening. For those managing growing portfolios, higher tiers unlock AI-assisted analytics and communications, providing valuable insights to optimize operations. These tools can be part of a broader strategy, which you can learn more about in this guide to real estate marketing automation software.

Key Details & Use Case

Best for: Small to mid-size residential property management companies looking for a scalable, all-in-one solution with transparent pricing and core management features.

• Pricing: Offers public, tiered pricing (Essential, Growth, and Premium) based on the number of units managed. A free 14-day trial is available.
• Unique Features: Transparent, self-serve pricing model is a key differentiator. The platform includes built-in eSignatures and analytics tools in its higher-tier plans.
• Implementation: The self-serve trial and clear onboarding process make getting started relatively straightforward. Data import tools are available to help with migration.
• Pros: Clear and public pricing makes budgeting predictable; well-suited for the needs of growing portfolios; the free trial allows for a hands-on evaluation.
• Cons: Advanced features like analytics are gated behind more expensive tiers; transaction and add-on fees can apply for services like payments and tenant screenings.

Explore its plans and start a free trial at www.buildium.com.

4. Yardi Breeze (and Breeze Premier)

Yardi Breeze offers a "refreshingly simple" approach to property management, targeting owners and managers who need core functionalities without the complexity of enterprise-level systems. As a cloud-based platform, it provides essential tools for accounting, online leasing, rent collection, and maintenance management in a clean, user-friendly interface. This makes it one of the best software for property managers who are either starting out or looking for a straightforward, scalable solution from an industry-leading name.

What makes Yardi Breeze stand out is its transparent, per-unit pricing and its clear upgrade path to Breeze Premier. This structure allows portfolios to grow without facing an immediate, disruptive platform change. Breeze Premier adds more advanced features like job cost tracking, corporate accounting, and enhanced reporting, effectively bridging the gap between basic tools and Yardi's enterprise-level Voyager platform. The free training and live chat support included with the base Breeze plan lower the barrier to entry for smaller teams.

Key Details & Use Case

Best for: Small-to-mid-sized property managers of residential or commercial portfolios seeking a user-friendly, scalable platform with transparent pricing and strong core features.

• Pricing: Yardi Breeze offers public, per-unit pricing tiered by property type (e.g., residential, commercial) with a monthly minimum. Breeze Premier pricing requires a sales consultation.
• Unique Features: The platform's key differentiator is its built-in scalability, allowing users to upgrade from Breeze to Breeze Premier as their portfolio's needs become more complex.
• Implementation: Designed for quick deployment. With no setup fees and a wealth of free training resources, new users can get up and running relatively quickly compared to more complex systems.
• Pros: Transparent per-unit pricing for the standard Breeze plan; strong mobile-friendly experience; reputable brand with a clear growth path.
• Cons: Breeze Premier pricing is not fully public; minimum monthly fees may still be a hurdle for single-property landlords.

Explore its features and get started at www.yardibreeze.com.

5. Rent Manager

Rent Manager is a highly versatile and customizable property management platform built to handle diverse portfolios, including residential, commercial, and mixed-use properties. It distinguishes itself with deep accounting capabilities and an open API that allows for extensive integrations, making it a powerful hub for tech-forward management companies. This focus on flexibility and control makes it one of the best software for property managers who need to tailor a solution precisely to their unique operational workflows rather than adapting to a rigid, out-of-the-box system.

What makes Rent Manager stand out is its commitment to both depth and customization. The platform boasts over 450 built-in reports, comprehensive maintenance management, and a full suite of mobile apps (rmAppSuite Pro) for on-the-go operations. Its open integration marketplace allows users to connect their favorite third-party tools, while recent additions like Orion AI provide modern assistance for tasks like accounts payable and professional writing, ensuring the platform remains competitive and efficient.

Key Details & Use Case

Best for: Established property management firms with diverse portfolios that require deep customization, robust reporting, and the ability to integrate with other specialized software.

• Pricing: Quote-based. Pricing is customized based on portfolio size and selected features, requiring direct contact with their sales team.
• Unique Features: An open API and an extensive integration marketplace offer unparalleled customization. The platform also provides a comprehensive mobile app suite and integrated mapping tools.
• Implementation: Rent Manager offers structured implementation services with dedicated support. Expect an implementation fee, which is often equivalent to two months of the service fee.
• Pros: Highly customizable to fit specific business needs; powerful, in-depth accounting and reporting features; strong live customer support and training resources.
• Cons: Pricing is not transparent and requires a custom quote; the significant implementation fee can be a barrier for some businesses.

Discover the platform and request a custom quote at www.rentmanager.com.

6. Propertyware

Propertyware, a part of the RealPage family, is a highly customizable platform built specifically for single-family property management. It provides a robust, end-to-end solution that handles everything from accounting and maintenance to marketing and owner portals. Unlike many all-in-one solutions that try to serve every market, Propertyware’s deep focus on the unique challenges of managing scattered-site single-family homes makes it one of the best software for property managers in this niche.

What sets Propertyware apart is its open API and deep customization capabilities. This allows larger management companies to create custom workflows, integrate with other specialized software, and tailor the platform to their exact operational processes. Its suite of optional add-ons, including a professional contact center and marketing websites, lets businesses scale their services without having to switch platforms.

Key Details & Use Case

Best for: Professional property management companies specializing in and scaling single-family residential portfolios that require customizable workflows and third-party integrations.

• Pricing: Transparent per-unit pricing with plans starting at $1 per unit, per month. A monthly minimum applies, along with an implementation fee equal to two times the monthly subscription.
• Unique Features: Features a powerful open API for deep customization, a suite of add-on services like maintenance contact centers, and marketing tools tailored for single-family rentals.
• Implementation: Requires a paid implementation process. New clients should be aware that billable units are adjusted in increments of 50, which can affect billing for portfolios that don't align with these tiers.
• Pros: Highly scalable for growing single-family portfolios; clear, published per-unit pricing model; strong customization options via its open API.
• Cons: The mandatory implementation fee adds to the initial cost; unit-based billing is adjusted in 50-unit increments, which can be inefficient for some portfolio sizes.

Learn more and see pricing at www.propertyware.com.

7. DoorLoop

DoorLoop is an all-in-one property management software designed for ease of use and rapid implementation, catering to residential, commercial, and community association portfolios. It breaks from the enterprise model by offering transparent pricing that allows users to sign up online without a mandatory sales demo. This accessibility, combined with a modern, user-friendly interface, makes it one of the best software for property managers who need a comprehensive tool that is both powerful and straightforward to adopt.

What makes DoorLoop stand out is its balance between robust functionality and simplicity. The platform includes a full accounting suite with QuickBooks Online integration, tenant and owner portals, eLeasing, maintenance management, and tenant screening. While it supports diverse portfolios, its features are also well-suited for improving short-term rental operations; you can learn more about boosting your rental visibility to complement its management tools. Its mobile-first design ensures that both managers and tenants have a seamless experience on any device.

Key Details & Use Case

Best for: Small-to-mid-sized property managers, independent landlords, and real estate investors looking for a modern, all-in-one solution with transparent pricing and a quick setup process.

• Pricing: Starts at $59/month for up to 20 units on the Starter plan. Tiers scale up with more features and a lower per-unit cost. A free demo is available.
• Unique Features: Transparent, publicly posted pricing with online signup. Full open API for custom integrations and a Zapier connection for broad automation capabilities.
• Implementation: The setup process is designed to be fast, with many users getting operational in a matter of hours. Data import tools and responsive customer support aid in the transition.
• Pros: User-friendly interface and quick onboarding; transparent, competitive pricing; comprehensive feature set covers accounting, leasing, and maintenance.
• Cons: Certain advanced features and integrations are locked behind higher-priced tiers; transaction fees may apply for some online payment methods.

Get started quickly and see its features at www.doorloop.com.

8. Entrata

Entrata is a comprehensive property management operating system built specifically for the multifamily housing industry. It provides an enterprise-grade, single-login solution that connects everything from leasing and accounting to resident services and marketing. By integrating disparate functions into one unified platform, Entrata aims to eliminate data silos and streamline operations, making it a powerful choice for managers of mid-to-large portfolios seeking efficiency and deep analytical insights.

What truly sets Entrata apart is its robust suite of modular products that can be combined to create a custom solution. Features like its LeadManager CRM and SiteTablet mobile leasing tools are designed to optimize the entire leasing lifecycle, from first contact to signed agreement. The platform also leverages AI for tasks like invoice processing and offers unique resident-focused add-ons, such as the Homebody Rewards program, to improve tenant retention.

Key Details & Use Case

Best for: Mid-to-large-scale multifamily property management companies looking for a single, powerful platform to manage the entire resident lifecycle.

• Pricing: Custom enterprise pricing requires contacting their sales team for a quote. It is designed for larger portfolios and is not typically a fit for small-scale landlords.
• Unique Features: The platform includes Procure-to-Pay with vendor credentialing, AI-powered invoice processing, and optional resident loyalty programs.
• Implementation: As an enterprise system, implementation is a structured process involving data migration and team training. The modular nature allows for phased rollouts if needed.
• Pros: Deep functionality specifically tailored for multifamily operations; highly-rated CRM and leasing tools; strong accounting and vendor management capabilities.
• Cons: Not suitable for small operators or different property types (e.g., commercial); custom pricing model lacks transparency for initial research.

Discover the full operating system at www.entrata.com.

9. ResMan

ResMan is a specialized property management platform designed with the multifamily and affordable housing sectors in mind. It provides a unified solution that integrates core functions like leasing, accounting, resident services, and compliance into a single, cohesive system. By focusing on these specific market segments, ResMan delivers purpose-built tools that address the unique operational and regulatory challenges property managers face, making it a strong contender for the best software for property managers in those niches.

What sets ResMan apart is its scalable, tiered structure ("Start," "Scale," and "Thrive") combined with predictable subscription pricing that includes integrated payments. This model allows companies to start with essential features and add more advanced tools as their portfolio grows. With optional add-ons like marketing websites, a contact center, and CRM functionalities, managers can build a comprehensive tech stack without straying from one core provider, ensuring seamless data flow and operational efficiency.

Key Details & Use Case

Best for: Property management companies focused on conventional multifamily or affordable housing portfolios who need a scalable platform with strong compliance features.

• Pricing: Quote-based. Pricing is delivered via a personalized quote after a consultation or demo, based on their tiered "Levels" product structure.
• Unique Features: The platform offers robust, built-in compliance tools specifically for affordable housing programs, a key differentiator from more generic software.
• Implementation: The system is designed for professional teams, so expect a structured onboarding process. Data migration and team training are necessary to take full advantage of its capabilities.
• Pros: Purpose-built capabilities for affordable housing compliance; a wide range of add-ons allows for operational scaling; predictable subscription model simplifies budgeting.
• Cons: Pricing is not publicly available and requires a demo; its primary focus on multifamily and affordable segments may make it less suitable for other portfolio types.

Discover its tiered solutions and request a demo at www.myresman.com.

10. Rentec Direct

Rentec Direct is a comprehensive property management software that balances robust functionality with affordability, targeting landlords and professional managers who need a reliable, straightforward system. It provides a complete suite of tools including full accounting, tenant screening, online rent collection, and property marketing websites. The platform emphasizes ease of use and exceptional U.S.-based customer support, making it an accessible choice for those who want powerful features without the enterprise-level price tag.

What makes Rentec Direct a strong contender in the list of best software for property managers is its self-serve model combined with deep financial tools. Unlike platforms that require a sales demo to get started, you can sign up for a 14-day free trial instantly. Its general ledger accounting system is particularly robust, offering trust account compliance, bank synchronization, and the ability to generate tax forms like the 1099-MISC. This focus on core accounting and user accessibility makes it a practical solution for hands-on managers.

Key Details & Use Case

Best for: Small-to-mid-sized property managers and independent landlords who need strong accounting features and responsive customer support without a steep learning curve or high costs.

• Pricing: Transparent, per-unit monthly pricing with low plan minimums. Rentec Pro starts at $45/month for up to 10 units, and Rentec PM starts at $55/month for up to 10 units.
• Unique Features: The platform offers a cash payment network for tenants, unlimited U.S.-based support for all users, and a full general ledger accounting system with trust account support.
• Implementation: The self-serve setup is quick and straightforward. New users can take advantage of the free trial and included setup assistance to get their portfolio online quickly.
• Pros: Affordable per-unit pricing with a free trial; strong accounting and financial reporting tools; highly-rated customer service and support included.
• Cons: The user interface and design are more functional than modern; lacks the extensive ecosystem of built-in add-ons found in larger enterprise platforms.

Explore its plans and start a free trial at www.rentecdirect.com.

11. TenantCloud

TenantCloud is a highly accessible, budget-friendly platform designed for independent landlords and small-scale property managers. It offers a straightforward approach to property management, focusing on core functionalities like rent collection, maintenance requests, and tenant screening. This makes it an excellent choice for those who need a functional, easy-to-use system without the complexity or high cost of enterprise-level solutions.

What sets TenantCloud apart is its transparent, flat-rate pricing model, which includes a free tier for basic needs and paid plans that support an unlimited number of units. This scalability is a major advantage for landlords with growing portfolios, allowing them to expand without facing per-unit cost increases. The platform also provides essential tools like listing syndication, online applications, and financial reporting, making it a comprehensive yet affordable option in the landscape of software for property managers.

Key Details & Use Case

Best for: DIY landlords, small property managers, and real estate investors looking for a cost-effective, all-in-one solution with a simple user interface and clear pricing.

• Pricing: Offers a free plan for up to 75 units with core features. Paid plans (Starter, Growth, Pro) are available with flat monthly fees and support unlimited units, adding more advanced features at each tier.
• Unique Features: The flat-rate pricing for unlimited units is a key differentiator. The platform also offers QuickBooks Online synchronization and a dedicated owner portal on its higher-tier plans.
• Implementation: Sign-up is fast and self-service. Users can get started quickly without a mandatory demo or complex onboarding, making it ideal for those who prefer to learn and set up independently.
• Pros: Very affordable with transparent, flat-rate pricing; unlimited units on paid tiers provide excellent value for growth; strong mobile apps for both managers and tenants.
• Cons: Advanced features like team management and robust accounting are limited to higher-priced plans; transaction fees for rent payments and screening are often passed to tenants/applicants.

Get started with their free plan at www.tenantcloud.com.

12. G2 – Property Management Software Category

While not a software platform itself, G2’s Property Management category is an indispensable research tool for anyone in the market for a new system. It’s a large software comparison marketplace that aggregates thousands of verified user reviews, ratings, and detailed feature comparisons. For managers trying to navigate the crowded landscape of options, G2 provides a structured way to evaluate and shortlist potential vendors before committing to a demo.

What makes G2 particularly useful is its proprietary Grid Report, which visually maps out contenders based on user satisfaction and market presence, identifying leaders, high performers, and niche players. This data-driven approach helps you move beyond marketing claims and see how real users rate a tool's ease of use, quality of support, and return on investment. It’s a critical first step in finding the best software for property managers that genuinely fits your business needs.

Key Details & Use Case

Best for: Property managers in the research and selection phase who want to compare multiple software options based on verified user reviews and sentiment.

• Pricing: Free to access and browse all reviews and reports.
• Unique Features: The platform offers G2 Grid Reports for visual comparison, side-by-side feature analysis, and filters to view software relevant to small businesses, mid-market, or enterprise-level companies.
• Implementation: Not applicable, as it is a research tool. The key is to use its filters effectively to narrow down choices and then visit vendor websites directly for the most accurate information.
• Pros: Excellent for apples-to-apples comparisons and gauging real-world user satisfaction; helps surface emerging tools and highlights platforms with high ratings for ease of use or ROI.
• Cons: Some listings may be sponsored; pricing information on G2 is often indicative and should always be confirmed directly with the software vendor.

Start your research and compare top-rated tools at www.g2.com/categories/property-management.

Top 12 Property Management Software Comparison

Making Your Final Decision

Navigating the crowded market to find the best software for property managers can feel like a daunting task, but you are now equipped with the insights needed to make a confident choice. We have explored a wide range of platforms, from comprehensive solutions like AppFolio and Entrata designed for large-scale operations to more accessible tools like TenantCloud and Rentec Direct that are perfect for smaller portfolios or those just starting out. The key takeaway is that there is no single "best" platform; there is only the best platform for your specific business needs.

The right software is more than just a digital filing cabinet. It is a central nervous system for your operations, a tool that automates tedious tasks, provides critical business intelligence, and ultimately, frees you up to focus on high-value activities like tenant satisfaction and portfolio growth. Your final decision should reflect a deep understanding of your current challenges and your vision for the future.

Recapping Your Top Choices

Let's quickly summarize the core strengths of the top contenders to help you narrow down your shortlist:

• For Large, Diverse Portfolios: AppFolio and Entrata offer enterprise-grade, all-in-one solutions that can handle immense complexity across residential, commercial, and student housing. They are investments in powerful, scalable infrastructure.
• For Mid-Sized Residential Management: Buildium and Yardi Breeze strike an excellent balance between robust features, user-friendly design, and transparent pricing. They are the go-to choices for managers seeking significant efficiency gains without the enterprise-level overhead.
• For Ultimate Customization: Rent Manager stands out with its open API and deep customization options. If you have unique workflows or need to integrate with specialized third-party tools, this platform provides the flexibility others can't match.
• For Budget-Conscious Managers & Small Portfolios: TenantCloud and Rentec Direct deliver exceptional value. They provide all the essential tools for rent collection, maintenance tracking, and accounting at a price point that is highly accessible for new or smaller operations.

Your Action Plan for Selecting the Right Software

Choosing a platform is a significant commitment. To ensure you make the right long-term decision, follow these practical next steps:

1. Define Your Must-Haves: Based on the information in this guide, create a checklist of non-negotiable features. Separate these from the "nice-to-have" features. Do you absolutely need owner portals? Is a built-in marketing suite critical? Be specific.
2. Create a Shortlist: Select two or three platforms from our list that most closely align with your must-have features and portfolio type. Resisting the urge to demo five or six different systems will save you time and prevent decision fatigue.
3. Schedule Personalized Demos: This is the most crucial step. During the demo, come prepared with a list of specific questions related to your unique pain points. Ask the sales representative to show you exactly how the software handles a real-world scenario you face daily, such as processing a partial rent payment or managing a multi-step maintenance request.
4. Inquire About Implementation: Ask detailed questions about the onboarding process. What is the typical timeline? What data migration support do they offer? Who will be your point of contact? A smooth implementation is just as important as the software's features.

Ultimately, selecting the best software for property managers is a strategic move that will pay dividends for years to come. It will streamline your daily tasks, enhance communication with tenants and owners, and provide the data you need to grow your business intelligently. By taking a methodical approach and focusing on your core needs, you can confidently choose a partner that will not only solve today's problems but also scale with you tomorrow.

Ready to fill your vacancies faster and make your listings shine? While your property management software handles the backend, AgentPulse supercharges your marketing front end with stunning AI-powered real estate videos. Turn your static property photos into dynamic, engaging video tours in minutes to attract more qualified leads. Visit AgentPulse to see how you can elevate your marketing game today.